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The quality of the technology used in the conference room is vital to the success of meetings. If participants are unable communicate with each other in meetings because of technical difficulties, the team experience and productivity suffer. Additionally, a poor meeting experience can cause a decrease in morale for remote and in-office employees alike. The good news is that the implementation of boardroom technology can help organizations save money and reduce stress through increased productivity and enhanced remote collaboration.
The type of event and the location where it will be set will determine the best technology to utilize for your conference room. From small huddle areas to large-sized conference rooms as well as executive boardrooms, there are solutions available for every space. Whatever the size or type of event, it is important to choose a system that is adaptable, affordable, simple to use and provides high-quality support.
Interactive flat panel devices such as digital whiteboards let participants work together more quickly than traditional methods. They offer a wider viewing surface for immersive presentations and can be operated with touch screens or mouse to facilitate hands-free access. Some also provide HD cameras that remove the fish-eye effect and allow remote users to have an enlightened view of the speaker.
Video conferencing tools are increasingly popular in meeting rooms. New high-definition video cameras and audio systems offer more realistic videos that are engaging and fun. Meeting participants feel more connected. Many video conferencing software tools have document sharing options that make it unnecessary to send emails back and between attendees, allowing them to work together and create documents in real time.