Board Management Software is a paperless digital tool designed to support boards of directors and their administrative assistants with tasks of meeting preparation. This includes scheduling meetings and events, keeping track of versions of documents and logging, as well as organizing meetings. These tools include a specialized board portal, as well as simplified communication, facilitate better governance and reduce meetings preparation time.
The most efficient Board Management Software will make it easier to upload minutes of meetings and distribute reports, create board books, schedule meetings and communicate documents to any device. Board members are also able to prepare their own meetings agendas, make comments on proposals as well as sign documents and vote in the application, which makes them more engaged and prepared for every meeting. A platform that is integrated with your existing email provider will also remove the need to keep information about meetings in a different folder or Virtual Data Room Providers drive.
A reputable Board Management Software offers a free trial that will help you and your board members test the software. This lets your board experience the software and how it fits with their current workflow. It is crucial to select the software that has an established reputation for customer support and security. These essential elements are frequently not present in free software which can result in weaknesses in your system.
Nonprofits are involved in the management of sensitive data. They should be extra careful to safeguard their data from access by hackers. The ideal Board Management Software will prioritize security and will have robust encryption protocols as well as audit trails.